In a large relational database, nearly every record must be looked at before even the simplest report can be produced. If many of the records being processed are for old, completed transactions that have no bearing on the report, you will experience poor system performance and the employees will waste time waiting for the report to run. There are a few solutions to these problems: increase system resources, delete data, or archive.

   Benefits of using The ERP Savvy Inc Archiving services include:

• Increased system performance.
• Reduced backup downtime.
• Achievement of legal retention requirements.
• Access to archived data.
• Enhanced business processes with Image Archiving.

   A properly executed archive allows you to maintain the existing system functionality and allows access to archived information.

   What is your Business Data Archiving Environment?

• You have an up-to-date records retention policy for all business data.
• You have a 3-5 year data archiving strategy.
• Your data growth rate is under control and includes frequent data removal.
• Your users enjoy rapid response times.

  If the above describes your operation, congratulations! If not, The ERP Savvy Inc Archiving Consultants can assist your staff in quickly creating an environment in which backups and upgrades progress more rapidly, archived data can be easily retrieved and you maintain positive control of your business owners database.

   The systematic archival and removal of completed transactions from your database will provide users with faster response times and can help you avoid unplanned purchases for disk space every few months as data demands grow unchecked.

   It is important to recognize when your SAP R/3 installation has reached the stage in its life cycle, when data archiving is a key concern. Continually adding storage may be a short-term fix for data growth but that choice quickly results in slower responses and longer back-up times. A properly implemented SAP data archiving solution from The ERP Savvy Inc allows you to maintain your existing system capability and allows access to archived information while at the same time eliminating wasted time and money.

   Our consultants have delivered results like these:

• Overcome the natural reluctance of Business Process Owners to perform any sort of archiving through education in brief, but lively, Archiving Awareness Workshops.
  Deliver timely Data Archiving Assessments that prioritize trouble tables, align legal and system retention periods, and lead the way to reduced data growth rates in all SAP R/3 modules.
  Perform rapid archiving to reduce and reorganize the fastest growing tables and free up significant disk space prior to an upgrade.
  Activate the Data Retention Tool (DART) and provide knowledge transfer in the use of SAPs Archive Information System (AS), the Document Relationship Browser (DRB) and transaction SARA for ongoing archive productivity.
  Implement new functionality from document scanning and workflow applications including.
  Document.
  Archive by PBS.
  Panagon by FileNET.
  EASYWARE by Easy Software.
  IXOS-ARCHIVE by IXOS.
  Analyze non-SAP archiving and outbound optical archiving.
  Assist in vendor selection for the archive-server hardware.

   The ERP Savvy Inc Archiving Consultants are experienced, dedicated to high quality services and will deliver your overall success.

   Our R/3 Data Archiving integration services include:

• Comprehensive Analysis of Your Database, Requirements, and System Landscape Strategic.
  Strategic Project Planning and Project Management.
  Thorough Blueprinting of Targeted Archive Objects and Data Storage Design.
  DART and Data Archiving Implementation, Including Data Access Tools Complete Knowledge Transfer of DART, ADK, Archive Information System, ArchiveLink Technologies.

   Our Document Management services include:

• Comprehensive Analysis of Your Business Processes, Requirements, and System Landscape.
  Impartial Evaluation of ArchiveLink Certified Complimentary Solutions.
  Business Process Re-Design and ROI Calculation.
  Project Management and Implementation of Targeted Solutions.
  End User Training and Support.

   SAP Data Archiving

   Data Archiving

   The development of an individual archiving concept should ideally be part of the SAP R/3 implementation project because once the SAP R/3 system goes live, the data volume will increase very quickly. Increasing data volume also means longer system response time, longer data saving time and longer reorganization runs within the data bank. Short-term help is possible through expansion of the hardware. A long-term solution could only be a data archiving concept. Data will be stored outside the data bank, but not out of the application. That means the user has access to all archived data through the R/3 system.

• Single Document Access
• Through single document access, archived data is quickly accessible through known transactions.
• ABAP/4 Reporting ABAP/4 reports can be developed for viewing and evaluation of archived data.
• Search within Archived Print Lists Print lists i.e. can include the entire document flow, including hyperlinks to archived documents.
• R/3 Archive Information System (R/3 AS) R/3 AS enables individuals gain adapted access to archived data.

   Document Archiving with IXOS-ARCHIVE for SAP R/3:

   Companies often have to manage a continuous growth of documents due to the progressive growth of the internet and intranet and the increasing number of net users such as employees, customers, suppliers and business partners.Business documents such as e-mail, fax, text and spread sheet documents, CAD drawings, graphics, pictures, web sites, as well as video and audio clips are not typically drawn, changed, delivered or saved within the R/3 system. IXOS-ARCHIVE, the worldwide leading business document system for SAP installations, integrates those documents to the R/3 business operations.

   Benefit of Archiving Documents for your Company:

• Increase of productivity through quick access to business documents.
  Integration of all business documents to the R/3 business processes increases the ROI of the existing R/3 system.
  Different users have simultaneous, worldwide access to the same business document Electronic annotation.
  Secure saving of all business documents on optical media.

   ERP Savvy Inc.s Strength - Individual Adapted Solutions.

   ERP Savvy Inc consultants, who are IXOS certified, have know how and the experience to optimize the IXOS-ARCHIVE potential in order to improve the efficiency of the document archiving to the maximum.

   In cooperation with our customers, we determine the most efficient scenarios for the individual business data archiving.

   Through links of business documents to SAP business workflow, it is possible to remove unproductive media breaks and to automate all business processes.

   Documents that are not directly linked to the R/3 system can be archived with IXOS-ARCHIVE and administered with the SAP document management system (SAP DMS).

   ERP Savvy also offers individual archiving concepts for SAP data archiving. Our unique methodology for data archiving guaranties a standardized and customer oriented accelerated project completion.

   ERP Savvy archiving projects are organized in 3 process phases:

   Phase 1
                 Analyzing of the data base in order to determine the largest and fastest growing tables. In consideration of legal and company specific access and storage demands, ERP Savvy develops an individual archiving concept.

   Phase 2
                Extensive test run phase within the development system.

   Phase 3 
                Implementation of the archiving concept to the productive system and Going-Live-support.

  IXOS-certified ERP Savvy consultants lead and implement the archiving concept revision safe and efficiently. IXOS, the market leader for optical archiving for SAP R/3 systems and SAP.

    The PBS archive add-ons are software solutions developed under R/3 to support the SAP standard data archiving. The precondition for the usage of the PBS archive add-ons always is a correct SAP data archiving.

    PBS archive add-on provide comfortable and easy to use retrieval of archived data, giving users quick and complete access to archived information. This allows you to archive data much faster, effectively reducing database growth and operating costs.

    SAP standard retrieval tools like SAP AS and DRB do not fulfill your user communities access requirements. This frequently leads to long on-line residence periods, resulting in a large SAP database volume and high hardware costs for the SAP system.

    PBS archive add-ons are pure software solutions, implemented 100% with SAP standard tools. To support access to archived data, a small index in the file system of your SAP instance is built for each archive file. No additional hardware is required.

    Your SAP Database is growing rapidly. You have high expenses for data storage and operating hardware. You are implementing data archiving for SAP.

    The Problem
                  The SAP ADK provides an infrastructure which enables the archiving of application and master data from the R/3 system. During the archiving process, data is removed from the SAP database and stored in archive files in the file system. Your end user departments want to have easy to use display capabilities for archived data. They ask for high performance and integrated access to online and archived information.

    PBS archive add-ons provide comfortable and easy to use retrieval of archived data, giving users quick and complete access to archived information. This allows you to archive data much faster, effectively reducing database growth and operating costs.

    ERP Savvy Inc provides implementation services and support for the integration of PBS archive add-ons to SAP systems.

   However, SAP standard retrieval tools like SAP AS and DRB do not fulfill user communities access requirements. This frequently leads to long on-line residence periods, resulting in a large SAP database volume and high hardware costs for the SAP system.

    The PBS Solution

                         PBS archive add-ons provide comfortable and easy to use retrieval of archived data, giving users quick and complete access to archived information. This allows you to archive data much faster, effectively reducing database growth and operating costs.

    Data Access Tools:

    For data retrieval, PBS archive add-ons replace standard SAP transactions, to provide transparent access to archived and online data. This virtually eliminates the need for any knowledge about where information resides (online or archived). No end user training is required. The PBS data access transactions are exact copies of the corresponding SAP transactions.

    Hardware:

                         PBS archive add-ons are pure software solutions, implemented 100% with SAP standard tools. To support access to archived data, a small index in the file system of SAP instance is built for each archive file. No additional hardware is required.

    Administration Tools:

                         PBS archive add-ons come with tools to support the construction and removal of PBS index data for SAP archive files. All tools are completely implemented within SAP.

    PBS Highlights: 
                         List of currently available PBS archive add-ons for SAP R/3 modules Modular layout of the PBS archive add-ons is analogous to the SAP standard modules. For example, a module CSD corresponding to the standard module SD is available. The original SAP data is not changed.

    Almost all PBS archive data is stored outside the R/3 database in the file system of the R/3 server, thus guaranteeing a lasting relief of the load on the R/3 database.

    By relieving the load on the R/3 database, the performance for dialog and report accesses is increased; the required disk space is reduced, and the back-up times of the database become shorter.

   Keeping index data on magnetic disks guarantees very fast data access, even if numerous users are accessing the system simultaneously.

    All PBS archive data is stored in a compressed format.

    The access to archived data is made via the R/3 front end through extended SAP standard transactions and reports, displaying archived and online data at the same time. All calculations are performed on the complete data set (integration).

    How can ERP Savvy Inc help you with PBS? ERP Savvy Inc provides complete implementation services for PBS archive add-ons.

    SAP Data Archiving and Retrieval Strategy with PBS:

    Analysis of SAP data growth and distribution, as well as retrieval requirements to help you select the PBS modules that you really need in order to reduce database volume. Assessment of SAP and archiving infrastructure to establish the needed preconditions for a successful PBS implementation in the existing environment.

    What do we deliver? PBS Archive Test Installation:

    Installation and test configuration for up to two PBS archive add-ons modules. Demonstration and evaluation of PBS archiving and retrieval functionality, using your own system and data.

    PBS archive add-ons Implementation:

• Installation of PBS archive add-on modules in your system.
  Integration of already existing archive files to provide data access with PBS tools.
  Establish procedures for efficient data management.

    Development of Additional Retrieval Functionality:

• Migration of existing custom developed ABAP programs for efficient access to archived data.

    Development of custom ABAP programs for integrated access to online and archived data, according to the specifications.

    Livelink for SAP Solutions - Data Archiving

    Offload aged data from the SAP system while retaining access to the information. As the productive SAP database grows, Livelink for SAP Solutions - Data Archiving is the solution of the organization needs to ensure continued long term, secure access to historical data. Accelerate backup and recovery times, reduce administrative costs, minimize hardware costs, and decrease the time it takes to implement SAP upgrades.

    Livelink for SAP Solutions is a secure, cost-effective solution to the SAP data archiving needs.

    Livelink for SAP Solutions - Data Archiving gives you the flexibility to decide exactly when and how to archive the data. It securely stores data on optical media with logical to physical archive management to help the company lower both the cost and risk of meeting data retention and destruction requirements. Once documents or data have been archived, you can retrieve them within seconds via the SAP user interface. Efficient, Cost-Efficient and Secure.

    With Livelink for SAP Solutions - Data Archiving, you have simultaneous access to both online and offline data and documents. Archived and online data can be displayed concurrently and in a logical relationship.

    Livelink for SAP Solutions - Data Archiving allows you to define when and how to archive data. The access options are so flexible that you can archive SAP data as soon as the corresponding business transaction is complete.

    Customizing The Data Archiving Strategy

    Our Global Services helps you determine the best archiving strategy for the company. With extensive SAP experience, our consultants tailor solutions to fit the specific requirements for archiving the data. From determining the cause of the database growth to customizing the way to view the data, our consultants are committed to delivering the right solution for you.

    Benefits

    Click each of the following benefits to learn more about the aspects of the organization that you can improve with Livelink for SAP Solutions - Data Archiving:

• Reduce operational/support costs and total cost of ownership.
  Reduce risk.
  Address compliance regulations.

    Data Archiving

   Unprecedented data growth along with the increasing requirement to maintain historical data for regulatory compliance is driving organizations to improve the way they manage information across the enterprise. Organizations must control their content at every stage of its lifecycle, not just store it to meet data retention requirements. In an increasingly regulated business environment, organizations need a comprehensive enterprise-wide content management & archiving strategy that can account for and control how information is managed from the time it is created until it can be deleted.

    The IXOS Solution

    IXOS enterprise Content Repository (ECR) enables you to securely archive, manage and easily access all types of information, including data from complex business applications and relational databases. IXOS archives data to a central repository, which remains secure and easily accessible and delivers a convenient and cost-effective storage medium. IXOS manages and stores both the metadata (context information about content) and the content. Metadata is always stored online in a relational database. The IXOS repository can maintain as much metadata as required to locate a document. IXOS ECR has an option to full-text index documents, which provides a way to fully exploit business-relevant information. Third-party full-text systems can be connected via a standard interface. The repository supports queries based on metadata, full-text index and even a combination of both. Another option is to render document content to a long-term format like TIFF or PDF.

    An administrator can choose to store the content on a file server, optical devices, tape or other long-term storage medium. Using digital signatures (time stamps) it can be assured that content cannot be modified without recognition. IXOS has a long history of successful partnerships with storage vendors manufacturing optical media (DVD-R, WORM) and jukeboxes. More recently, major storage vendors like EMC2, NetApp, StorageTek and Hitachi Data Systems (HDS) entered the market of long-term archiving with HD-based solutions providing support for non-rewriteable, non-erasable media. IXOS has set up partnerships with all major players and is now able to offer the broadest spectrum of storage options in the market.

    Report output (print lists, document lists) can be captured and automatically indexed using IXOS COLD Module. Metadata of COLD documents can be either kept in an SAP or IXOS Repository, COLD content is available near-line after archiving. Users of IXOS Document Management or IXOS DocuLink can search and retrieve archived documents. Hyperlinks in the print lists provide access to archived originals as well. Fully integrated with leading business applications like SAP and Siebel and designed to leverage the existing investment, IXOS Archiving automates the imaging, archiving, retrieval, sharing, delivery, and reuse of business documents across large organizations and between business partners.

    Benefits

• Improves operational efficiency productivity.
• Saves costs through IT Consolidation IT Maintenance.
  Ensures compliance protects from risks.
  Supports a variety of storage options.